An Academic year is divided into 2 semesters namely, Spring and Fall each of 17 weeks duration. A special summer semester of 8-weeks duration may also be organized, if required, during June-July.
Students are required to maintain 100% attendance in lectures, labs, tutorials, seminars and discussions as prescribed by the course instructor. However, an absence of maximum of 20% of the total lecture attendance may be condoned for genuine reasons, such as illness etc. Failure to meet attendance requirements will render the student ineligible for appearing in the final examination of the concerned course.
Medium of Instruction
The medium of instruction and examinations for all courses is English (except language courses where it may be different). However, students may opt to answer the ‘Religious and Islamic Studies’ examination in either English or Urdu.
Dean’s List of Honours
If the SGPA of a student (registered in a Bachelor degree program) is 3.50 or more (on a scale of 4.0) in a semester, then his/her name is included in the DEAN’s LIST. Such a student receives a Certificate and his/her name is also placed on the University’s website. Only those students are included in this list if they have completed the semester with regular course load prescribed in the study plan.
Rector’s List of Honours
The name of a student (registered in a Bachelor degree program) is placed on the Rector’s list, if his/her SGPA is 4.00 at the end of a semester. Such a student receives a Certificate and his/her name is also placed on the University’s website. Only those students are included in this list if they have completed the semester with regular course load prescribed in the study plan.
Semester Course Load
Undergraduate students are expected to register for five courses (15 to 18 credit hours). The normal course load for graduate students is three to four courses (9 to 12 credit hours). The Head of Department may change the course load keeping in view the availability of courses and student’s academic performance.
Students under academic warning must register for all such courses in which they have failed. They could then register for courses in which the points obtained are less than the minimum points required to avoid warning.
Students under warning
Students under academic warning cannot register in a semester unless their parent/ guardian inform the Head of department that they are aware of the poor academic performance of their child/ ward. Such students must obtain written approval from their Head of Department for each course that they register, add, drop or withdraw.
Students under warning shall not be allowed to “drop” or “withdraw” from any course during the first two semsters. If semester GPA of a student is below 2.0 in the first two semesters then, then admission of that student shall be closed(This is in addition to the existing clauses which result in closing of admission).
Students studying under scholarships (OSP, HEC, FAST or others) must take full load.
Registration in Final Year Project/ Thesis
Final Project and Thesis are offered either in the last or the second last semester. A student must have passed all courses shown in the study plan of that degree program (up to the last or second last semester).
The Head of department can allow registration in cases where there is a deficiency of one course.
The Director of campus can allow registration in special cases where there is a deficiency of two courses.
Students having deficiency of more than two courses are not allowed registration in FYP.
Registration in FYP-II is allowed only after successful completion of FYP-1.
Registration in Semester
Students admitted to NUCES are required to register every semester and to pay the prevalent semester fees. All students are required to register for normal course load, except those who are advised by the Faculty Adviser to do otherwise. The recommended registration procedure is as follows:
- Clear all previous fees and other dues before registration.
- Appear personally to complete registration formalities.
- For the First semester, appear for registration through Admission Office. For the rest of semesters students should register online.
- Pay current dues in full immediately after the online registration is complete.Students under Academic Warning should
- Must register for all such courses, in which the grade was F or U
- Should register for all such courses, in which the grade was D, D+ or C-
- Should not register for more than five courses
In addition, students with warning count = 2 must not register for any new course.
Suspension of Registration
Registration of a student is suspended in any of the following situations:
- Failure to complete registration formalities in time.
- Failure to apply for deferment of registration.
- Behaviour calling for disciplinary action.
- Unsettled matters with the University.
- Approval of student’s request for freezing of semester.
Restoration of Suspended Registration
A student whose registration is suspended may request for restoration of registration provided he/she has cleared all the issues that called for suspension and pays all dues.
Freezing of Semester
A student may request freezing of admission up to a maximum of TWO consecutive semesters. ‘Semester Freeze’ charges are Rs. 5,000 per semester. A written approval by the Campus Director is required.
Closure of Admission
The closure of admission results in termination of a student’s studies at the University, and will not be restored except in the last two cases (point 4 and 5) as mentioned below. The admission will be closed in any of the following situations:
- Failure to restore suspended registration.
- Failure to re-continue studies within a period of two years.
- Disciplinary action or admission obtained on false documents.
- Failure to achieve required minimum standards of academic performance within the stipulated period.
- Request to close admission from a student for the purpose of acquiring education elsewhere.
Academic Warning and Cancellation of Admission
The admission shall stand cancelled in any of the following situations:
- GPA is less than 2.00 in the first two semesters OR
- CGPA is less than 2.00 in three consecutive semesters.
Exemption of Credits earned at any NUCES campus
- Credit can be given for relevant courses only; in which the grade has been ‘C’ or higher (for Bachelor programs), and ‘B-’ or higher (for Master programs)
- If credit is given for a course, then credit will also be given for its pre-requisite course(s).
Concurrent admission in more than one degree program at any institute is not allowed.
Semester Course Load
- In a regular semester (spring or fall) students without an academic warning are expected to take course workload prescribed in the prospectus. This is normally 5 courses for an undergraduate and MBA students, and at least 3 for MS students.
- The University is not bound to offer course(s) in summer semester. However if course(s) is/are offered, preference would be given to final year students and then to the other batches in order of their seniority.
- Undergraduate students with academic warnings may take fewer courses in a regular semester with the approval of the Head of Department. Approval of HOD is also required for adding, dropping, or withdrawing from a course.
Adding or Dropping a Course
The request should be made within the first two weeks of a semester. Approval of the Head of Department is essential.
Students are not allowed to drop any course in the first two semesters.
Withdrawal from a Course
Students are not allowed to withdraw from any course in the first two semesters. Withdrawal is not allowed due to shortage of attendance, unless it is due to reasons beyond one’s control, e.g. hospitalization.Application for withdrawal from course(s) must be countersigned by the parent or the guardian of the student. Request for withdrawal can be approved only by the Campus Director. Fee is not refunded for a withdrawn course. Request for withdrawal MUST be made within two weeks after the conduct of second mid-term examination.
Suspension of Admission
A student may request for suspension of admission, provided there are reasonable grounds for it. Suspension of admission is not allowed for more than one semester. Such requests can be made only once. All fees except the tuition fee are payable for the semester in which the admission is suspended.
A student who misses a quiz or assignment is awarded zero marks in the respective examination. However in case of mid-terms and final examination there is a provision for a retake of test or examination in case of the student’s illness or severe accident or death in the immediate family. A Faculty committee shall examine the request of the student for a repeat test.
Retake of the midterm exams, if approved, is either taken or adjusted in proportion to the final exam score without any penalty. A student may claim the above-mentioned credit for ONLY ONE midterm per subject in a semester for valid reasons including medical grounds.
In case retake examination of final exam is allowed, it shall be held within one month of the date of the regular examination. Retake examination fee is payable before the examination at the rate of Rs. 1,000 per course.
To maintain an academic and comfortable environment at the campus, students have to abide by the rules and regulations of the University and to follow a code of conduct. Students are expected to observe disciplinary standards of the University in all their dealings. Failure to do so shall require appearance before a disciplinary committee. The committee may recommend a suitable action against the student as deemed necessary. The action may amount to imposition of fine, suspension, expulsion, or disqualification of a student from any academic honor such as award of gold medal, scholarship, etc. The following will call for disciplinary action.
The action may amount to imposition of fine, suspension, expulsion, or disqualification of a student from any academic honor such as award of gold medal, scholarship, etc. The following will call for disciplinary action.
- Disregard or disobedience of rules of the University.
- Willful defiance of University’s authority whether alone or in association with others.
- Involvement in activities that are against the interest and reputation of the University.
- Use of unfair means or breach of norms.
- Improper behaviour in or outside the classroom.
- Any act of dishonesty including submission of false documents and deliberate misreporting.
- Association with actions, which are harmful to good academic environment.
- Failure to meet the code of conduct specified by the University.
Students must refrain from use of unfair means in assignments and exams. The minimum punishment for using unfair means is award of zero marks in that test, assignment, midterm, or final examination.
If the Course Instructor refers the matter to the Disciplinary Committee of the Department, then the minimum punishment can be award of ‘F’ grade in that course.
If the Head of Department refers the matter to the Disciplinary Committee of the Campus, then the maximum punishment can be award of ‘F’ grade in all the courses taken in that semester and suspension from the next semester.
If the Director (of the campus) refers the matter to the Rector, then the maximum punishment can be expulsion from the University.
Transfer of Students between Campuses
Transfer from one campus to another campus of the University shall be considered by the competent body, provided the Directors of both the campuses have no objection to it and that there is a place in the destination campus. The transfer would only be considered on the compassionate basis like death of parents or transfer of father (or mother) to the city where the transfer is desired.
Transfer shall not be considered in the following cases:
- The student is under disciplinary or academic punishment;
- Disciplinary action is pending against the student;
- Dues are outstanding against the student;
- During the semester;
- In case of those students who were admitted in an institution of their 2nd choice while they could not come to the minimum merit of the campus of their first choice.
Bachelor Degree with Honours
The University acknowledge those students who complete their degree with high honours. The following honours are stated on the degree issued to such high achievers.
- CGPA 3.90 to 4.00 Summa Cum Laude
- CGPA 3.75 to 3.89 Magna Cum Laude
- CGPA 3.60 to 3.74 Cum Laude
All activities of the University shall be governed by the rules and regulations of the University. In case of ambiguity or non-existence of rules, the final authority for interpretation and decision shall rest with the University.